Background
Currently, OnEvac Assistants must be manually assigned and maintained. During an emergency, the availability of assistants can vary significantly depending on who is present on site at the time. This can result in too few assistants being available to support evacuation activities, particularly at larger sites or when designated assistants are absent.

At the same time, designated site managers and evacuation leaders should retain their permanent OnEvac User permissions and responsibilities.

Proposed Enhancement
Introduce an organisation-level configuration option:

☐ Automatically add employees signed into site as OnEvac Assistants

When enabled:

All employees currently signed into a site are automatically granted OnEvac Assistant status for the duration of their site visit.
Designated OnEvac Users (site managers, emergency coordinators, wardens, etc.) remain unchanged and retain their existing permissions.
Temporary Assistant permissions are automatically removed when employees sign out of site.
Contractors and visitors are excluded unless specifically configured by the organisation.

Business Rationale

Increases the number of available personnel who can assist during an evacuation.
Reduces the administrative overhead of managing and updating assistant lists.
Ensures assistant coverage reflects the personnel actually present on site.
Improves resilience when designated assistants are absent, on leave, or working remotely.
Supports faster accountability and evacuation management during emergency events.

Expected Outcome During an evacuation, all employees currently signed into the site can assist with accountability activities and evacuation response, while designated site managers continue to lead the evacuation as permanent OnEvac Users.

Suggested Configuration Setting

Evacuation Settings

☑ Automatically add employees signed into site as OnEvac Assistants
☐ Include contractors

This provides organisations with flexibility while ensuring emergency response capability scales automatically with site occupancy.

Some sites may be staffed solely by contractors during certain periods. Providing the option to automatically grant OnEvac Assistant access to contractors who are signed into site would help ensure sufficient evacuation support and accountability coverage is available, regardless of whether those present are employees or contractors.